ETD2017 Symposium

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ETD2017 Symposium – Exploring Global Connections

ETD2017 Symposium

ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C. The conference will be hosted by George Mason University with additional support from Washington Research Library Consortium members and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

ETD2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities, to promote open access in scholarly communications as well as to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

Background: From 1998 on interested institutions in the United States began meeting annually for what would become a series of symposia on electronic theses and dissertations sponsored by NDLTD and designed to help universities initiate ETD projects. The first ETD Symposium was held in at the University of Tennessee Health Science Center (Memphis) in 1998, since then, the annual conferences were hosted at universities all around the world, with the first European venue being Humboldt University in Berlin, in 2003. More recently, ETD Symposia have been held in Sydney, Australia; Aberdeen Scotland, Pittsburgh, Pennsylvania; Cape Town, South Africa; Hong Kong; Austin, Texas; Uppsala, Sweden; Lima, Peru; Leicester, UK and New Delhi, India. ETD2016 was hosted by the University of Lille, France from July 11-13, 2016.

Complete conference information will be available by following the resource links at the top of this Web page or in the right side-bar index.

Important Dates

  • Call for proposals
    • Announcement: December 16, 2016
    • Deadline: February 28, 2017
  • Travel Scholarship Program
    • Application: January 16 – March 31, 2017
    • Notification: April 21, 2017
  • Presenter notifications: April 15, 2017
  • Early bird registration: April 15 – July 1, 2017 **Extended**
  • Regular Registration: July 2 – 14, 2017
  • Conference: August 7 – 9, 2017


ETD2017 Symposium Promotional Video

USETDA 2017 Conference Planning Committee

  • Scott Eldredge (Brigham Young University Library)^
  • Valerie Emerson – Local Organizing Committee Co-Chair (George Washington University Libraries)
  • Sally Evans – Local Organizing Committee Co-Chair (George Mason University Libraries)*
  • Ramesh C. Gaur (Jawaharlal Nehru University Libraries)^
  • John Hagen (Renaissance Scholarly Communications)*
  • Lou Haines, Co-Chair (Miami University Graduate School)*
  • Matt Mariner, Program Committee Chair (University of Colorado Denver – Auraria Library)*
  • Angela McCutcheon (USETDA Ex-Officio Board member)*
  • James MacDonald (University of Northern British Columbia Library)^
  • Robert Parker (USETDA Ex-Officio Board member)*
  • Christy Shorey (University of Florida Libraries)*
  • Stacy Wallace (University of Florida Graduate School)*

*USETDA Board Member
^NDLTD Board Member

Local Organizing Committee Members

  • Christopher Anglim (The University of the District of Columbia Libraries)
  • Emily Cole (George Mason University Libraries)
  • Suzanne Chase (Georgetown University Libraries)
  • Christal Ferrance (George Mason University Libraries)
  • Kimberly Hoffman (George Mason University Libraries)
  • Sarah Holland (Marymount University Library)
  • Maoria Kirker (George Mason University Libraries)
  • Wendy Mann (George Mason University Libraries)
  • Stacey Marien (American University Library)
  • Terry Owen (University of Maryland Libraries)
  • Jean Pec (The George Washington University Libraries)
  • Jen Stevens (George Mason University Libraries)
  • Amy Sullivan (George Mason University Libraries)
  • John Warren (George Mason University Libraries)

 

HistoryQuest DC –  An interactive GIS map stuffed with info on some 127,000 buildings in the District

Washington DC Office of Tourism

Contact Us

ETD2017 logo image courtesy of OpenClipArt (CC0 public domain).

Call for Proposals

Click here to view the ETD2017 Symposium Call for Proposals Web page and to submit your paper, presentation, panel session or poster proposal online. The Call for Proposals is now closed.

CFP Resources

USETDA Conferences Code of Conduct

ETD2017 – Registration Information

ETD2017 Symposium

ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C.

Please review the following information before registering. You will find our Registration Checklist and Rates Chart listed below.

Early Bird registration will be available April 15 – July 1, 2017 at the rate of $199 for developed countries or $99 for developing countries. Regular registration (at higher cost) will remain open from July 2 – July 14, 2017.  To register follow the Registration Checklist below.

Membership Bonus

This year to promote the international ETD2017 Symposium the USETDA has partnered with the Networked Digital Library of Theses and Dissertations (NDLTD) to offer a complimentary membership plan. ETD2017 attendees from non-NDLTD-member institutions will receive one free year of NDLTD institutional membership if their institution joins NDLTD before Sept. 7th. Complete details and instructions will be announced at the ETD2017 Symposium.

Conference Workshops: We are also pleased to offer intensive learning experiences through our conference workshop series. For complete descriptions visit the conference workshops Web page.

Program: Visit the Conference Program Overview Web page.

Registration Checklist

1. Review the USETDA Conference Rates Chart (below) to confirm applicable fees.

2. Complete the Online Registration Form and pay fees (registration opens April 15, 2017). We recommend using Chrome, Internet Explorer or Edge browsers (Firefox is not recommended).

3. Reserve your Hotel Lodging online to receive the discount conference rate at the Embassy Suites Hotel of $179 per night. Hotel reservation and payment is separate from the conference registration process.

ETD2017 Conference Registration and Membership Rates Chart

Rates Chart 2017
Registration Options
Early bird registration – Developed Countries (April 15 – July 1, 2017) $199
Early bird registration – Developing Countries (April 15 – July 1, 2017) $99  To qualify check to see if your country is listed in the UN Developing Countries list.
Regular registration – Developed Countries (July 2 – July 14, 2017) $299
Regular registration – Developing Countries (July 2 – July 14, 2017) $199  To qualify check to see if your country is listed in the UN Developing Countries list.
Related Conference Event Fee (if applicable)
All workshops offered free of charge $0  Workshop descriptions [link forthcoming]
Welcome Reception Guest (only if bringing guest) $50

Payment Terms:

Payment is expected at the time of registration. We accept all major credit cards and PayPal for payment. Instructions for wire transfer and invoices are available upon request at info@usetda.org.

Cancellation Policy:

You must notify the Conference Organizing Committee in advance at info@usetda.org. Cancellations will be subject to a 25% service fee. No refunds for cancellation after August 4, 2017. Cancellations will be processed within 60 days after the end of the event.

ETD2017 – Conference Invitation

ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C. The conference will be hosted by George Mason University with additional support from Washington Research Library Consortium members and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

Registration will remain open for the ETD2017 Symposium through July 14th. The conference rate is only $199 (developing countries) or $299 for the rest of the world. The hotel conference rate is $179 per night (includes breakfast). Complete registration information is available online.

ETD2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities as well as to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

This year’s program includes keynote speaker Clifford Lynch, CNI Executive Director. Clifford Lynch has led the Coalition for Networked Information (CNI) since 1997. CNI, jointly sponsored by the Association of Research Libraries and EDUCAUSE, includes about 200 member organizations concerned with the intelligent uses of information technology and networked information to enhance scholarship and intellectual life. CNI’s wide-ranging agenda includes work in digital preservation, data intensive scholarship, teaching, learning and technology, and infrastructure and standards development.

Cliff Lynch is a well-known and sought-after speaker on topics such as library research, the future of digital libraries and how technology impacts librarianship. In his keynote address “Re-thinking Institutional Repositories and Evolving Ideas about ETDs” Lynch will talk about the role of institutional repositories and ETDs, critical assessments and directions for the future.

The full program includes 3 workshops, 34 breakout presentations (27 brief and 7 extended presentations) as well as 3 user group meetings, NDLTD 20th Anniversary Logoplenary sessions, a poster presentation session, a technology vendor fair and a variety of networking opportunities. You can view the list of presentations in the Conference Proceedings (Note: presentations and papers will be made available at conference time). For an overview of the conference activities visit our Program Overview Webpage.

Before, during and after the conference you can enjoy and experience the many facets of Washington, DC. For tour and entertainment ideas visit our Welcome to Washington, DC Webpage.

Don’t miss out on this unique opportunity to learn more and share your experiences with colleagues at ETD2017! To register visit our registration Web page.

We hope to see you in Washington, DC at ETD2017.

Kind Regards,

ETD2017 Conference Planning Committee

Welcome to ETD2017

The NDLTD and USETDA Boards of Directors and the Conference Organizing Committee welcome you to the ETD2017 Symposium. We look forward to meeting everyone at the Embassy Suites Hotel for the 20th international symposium on electronic theses and dissertations. We have many exciting activities planned for ETD2017 delegates to make the most of their learning and sharing experiences at the conference.

You will find complete information about the conference on the ETD2017 Web page. Program highlights are provided on the Program Overview Web page.

Registration details are available on our Registration Web page. Ahead of arrival, you can confirm your hotel reservations by visiting the Accommodation Web page. To arrange for transit from the airport to the hotel and locally visit our Travel Information Web page.  For local information about Washington DC and the region and to sign up for a group tour visit our Welcome to Washington DC Web page.

The conference program is available online. Copies of presentations will be available in the Conference Proceedings by conference time. For quick reference to the program, visit the at-a-glance program schedule.

Conference Schedule Highlights

All events will take place at the Embassy Suites Hotel

Monday, August 7th

  • The registration desk will open (8:00 am – 4:00 pm, Capital Foyer). Be sure to stop by to check-in and to pick up your conference registration materials.
  • Pre and post conference workshops will be offered free of charge. You can confirm your enrollment or enroll for a workshop at the registration desk.
  • Workshops 9:00 am – 12:00 pm
  • Welcome luncheon (12:00 pm, Capital A) – ETD Awards Presentation Ceremony
  • Opening plenary session – 3 Minute Thesis Competition
  • Breakout sessions
  • Welcome reception (5:30 – 7:30 pm, K Street Atrium) – cocktails and hors d’oeuvres

Tuesday, August 8th

  • Networking breakfast (8:00 – 9:15 am, Capital A). Tables will have assigned topics and regions – you can pick your favorite group to sit and chat with while you eat. Make new friends, explore new topics, share your expertise and learn more from colleagues.
  • Keynote presentation by Clifford Lynch (CNI)
  • Breakout sessions
  • Plenary luncheon (12:00 pm, Capital A) – sponsored by Glasstree Academic Publishing
  • Breakout sessions
  • Technology vendor fair and poster session – Celebrate the 20th anniversary of the NDLTD – Visit with conference sponsors to learn more about library products/services; chat with poster presenters to learn about their case studies and ETD/IR services – snacks and beverages will be provided
  • User Group Meetings
  • NDLTD committee meetings – conference attendees are invited to attend – learn how to get involved in community activities, volunteer, provide feedback
  • Dine Around (6:00 pm) – We will gather for Dine-Arounds to explore the culinary delights of nearby Washington, DC (dinner is on your own in organized groups) – sign up for the Dine-Around at the Conference Registration Desk.

Wednesday, August 9th

  • Workshop and breakout sessions 9:00 am – 12:00 pm
  • Closing plenary session (12:15 pm) – 2018 ETD conference announcements, raffle drawing for door prizes

Should you have any questions, please feel free to contact us at the registration information desk or email us at info@usetda.org.

We hope you enjoy your experience at ETD2017 in Washington, DC!

Don’t forget to share your experiences, comments and photos via social media…

  


Dine Around

Join us for dinner out in Washington, DC!

The Local Organizing Committee for ETD2017 invites you to join us at some of our favorite dining locations to sample the great food and drink that Washington, DC has to offer. Dinner is on your own, organized in groups. This is an opportunity for a casual night out with other conference attendees to share a meal and some great conversation.

The Dine Arounds will take place the evening of Tuesday, August 8th. A local Washingtonian will be attending each of the Dine Around events and will make a reservation for the group as well as coordinate the where and when for meeting and traveling to the Dine Around location.

Everyone is responsible for getting himself or herself to the Dine Around locations —  by walking, car, taxi or other public transportation. Dine Around groups will meet in the Embassy Suites lobby at 6:00 pm with their group leaders. Each group will take public transportation to and from destinations with their group leaders.

All of the Dine Arounds will involve some walking and all will require you to have a Metro SmarTrip Card. Please purchase a SmarTrip Card online. You MUST have a SmarTrip Card IN HAND when you meet your group leader.

  • Sign up at the ETD2017 registration desk upon check-in the morning of Monday, August 7th

Dine Around Restaurants

Bar Pilar
$$ American farm to table regional specialties

Clyde’s
$$ American

Dukem
$$ Ethiopian

Founding Farmers
$$ American

Matchbox
$$ American

Ming’s
$$ Chinese, Japanese

Old Ebbitt Grill
$$ American farm to table regional specialties

Russia House
$$ Russian

Other Recommended Restaurants

Afterwords Cafe
$$ American

Bobby Van’s
$$$ Steakhouse

Capitol City Brewing Co.
$$ Brew Pub

Carmine’s
$$ Italian

Chercher
$$ Ethiopian

Cuba Libre
$$ Cuban/Tapas

Daikaya
$$ Ramen

The Hamilton
$$ American

Hill Country
$$ BBQ

Joe’s
$$$ Seafood, Steak

Momofuku
$$ American

Oyamel
$$ Mexican

Pi Pizzeria
$ Pizza, Italian

Rasika
$$ Indian

Sakina Halal Grill
$$ Indian, Pakistani, Halal

Regional Food and Drink (RFD Pub)
$$ Menu specializes in regional foods cooked with beer; best draft selections in DC

Teaism
$$ Asian cuisine and specialty teas

The Oceanaire
$$$ Seafood

Toro Toro
$$$ Latin American

Zaytinya
$$$ Mediterranean Mezze

Map of Area Restaurants

Welcome to Washington, DC

While in town for ETD2017 be sure to enjoy some amazing sites in the Washington, DC area. As part of the conference activities we will offer organized group tours including:

Click here to sign up for a group tour

Monuments and memorials, eclectic neighborhoods, true local flavor – Washington, DC is a place unlike any other. It’s your home away from home with free museums and America’s front yard. Plan your trip to the nation’s capital by checking out all the things to do, places to eat and ways to stay. We’ll see you soon.

Local Attractions

Museums and Art Galleries

Smithsonian Institution off the National Mall (FREE)
Hours: 10:00am – 5:30 pm
Metro Stops: Smithsonian and Federal Triangle (Blue/Orange/Silver Lines)
L’Enfant Plaza (Yellow/Green Line)
NOTE: The Freer Gallery of Art is closed for renovations until Oct. 2017

Postal Museum
2 Massachusetts Ave., N.E.
Washington, D.C. 20002
Metro Stop: Union Station (Red Line)

National Zoo
3001 Connecticut Avenue, W
Washington, D.C. 20008
Hours: Grounds: 8 a.m. to 7 p.m. (last admittance 6 p.m.)
Exhibit Buildings: 9 a.m. to 6 p.m.
Metro Stops: Cleveland Park or Woodley Park-Zoo (Red Line)

Renwick Gallery
Pennsylvania Avenue at 17th Street NW
Washington, DC
Metro Stops: Farragut West (Blue/Orange/Silver Lines) or Farragut North (Red Line)

American Art Museum / Portrait Gallery
8th and F Streets, NW
Washington, D.C. 20004
Hours: 11:30am-7:00pm
Metro Stop: Gallery Place-Chinatown (Red/Blue/Yellow Lines)

Other Art Galleries and Museums

National Gallery of Art (FREE)
Between 3rd and 9th Streets along Constitution Avenue NW
Washington, DC 20001
Hours: Monday–Saturday: 10:00am–5:00pm; Sunday: 11:00AM–6:00pm
Metro Stop: Archives (Yellow Line)

Holocaust Museum
100 Raoul Wallenberg Pl SW
Washington, DC 20024
Free timed tickets are free required. Tickets reserved online before your visit are subject to a $1 transaction fee.
Metro stop: Smithsonian (Blue/Orange/Silver Lines)

National Building Museum ($$)
401 F Street NW
Washington, D.C. 20001
Hours: Monday through Saturday, 10 am–5 pm, and Sunday, 11 am–5 pm
Metro Stops: Judiciary Square (Red Line) or Gallery Place/Chinatown (Red/Yellow/Green Lines)

National Museum of Women in the Arts ($$)
1250 New York Ave NW
Washington, D.C. 20005
Hours: M-Sat 10am-5pm; Sun. 12pm-5pm
Metro Stop: Metro Center (Red/Blue/Orange/Silver Lines)

Newseum ($$)
555 Pennsylvania Ave., N.W.
Washington, DC, 20001
Hours: Sun-Sat. 9am-5pm
Metro Stop: Archives (Yellow Line)

Spy Museum ($$)
Between 9th and 8th Streets at 800 F Street, NW
Washington, D.C.
Metro Stop: Gallery Place/Chinatown (Red/Yellow/Green Line)

Folger Shakespeare Library (FREE walk-in tours)
201 East Capitol Street, SE
Washington, DC 2000

Ford’s Theatre (FREE, Timed tickets required)
511 10th St, NW
Washington, DC 20004
Tickets are free in-person. Tickets reserved online have a reservation fee of $3 per ticket.
Theatre/ Museum and Peterson House ticketed separately.
Hours: 9am-4:30pm (Schedule varies)
Metro Stop:  Metro Center (Red Line)

Government Buildings

National Archives (FREE)
Constitution Ave. NW
[between 7th & 9th St.]
Washington, DC 20408
Museum Hours: 10am-5:30pm
Metro Stop: Archives-Navy Memorial-Penn Quarter (Yellow/Green Line)

Library of Congress (FREE) – Guided and Self-Guided Tours
Thomas Jefferson Building
10 First Street SE
Washington, DC 20540
Metro Stop: Capitol South (Orange/Blue/Silver Lines)

Capitol Building/Visitor’s Center (Free) – tickets required for tours
First Street and East Capitol Street
Washington, D.C.
Hours: 8:30am-4:30pm Monday-Saturday
Metro Stop: Capitol South (Orange/Blue/Silver Lines)

White House
1600 Pennsylvania Avenue, NW
Washington, D.C.
Note: Guided and Self-Guided Tours must be reserved at least 21 days in advance.
Metro Stop: McPherson Square (Blue/Orange/Silver Lines)

Monuments and Memorials

National Mall Map
FDR Memorial
MLK Memorial
Jefferson Memorial
Metro Stop: Smithsonian (Blue/Orange/Silver Lines)

Lincoln Memorial + Museum
Metro Stop: Foggy Bottom (Blue/Orange/Silver Lines)

Washington Monument – closed until Spring 2019

Local Tours

Local Transportation

HistoryQuest DC –  An interactive GIS map stuffed with info on some 127,000 buildings in the District

Washington DC Office of Tourism

Washington, DC

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Contact Us

Images and video courtesy of Destination DC

ETD2017 Symposium VenueETD2017 Symposium

Embassy Suites by Hilton Washington DC Convention Center
900 10th Street NW, Washington, D.C., 20001
USATEL: +1-202-739-2001
FAX: +1-202-739-2099


Ground Transportation from Washington National Airport (DCA)

  • Metrorail: National Airport (Blue and Yellow Line)
  • Closest stops to the hotel are:
    • McPherson Square (Blue/Orange/Silver lines)
    • Metro Center (Red/Blue/Orange/Silver lines)
      • Information on the new Metro fare from National Airport to Metro Center should be available
        on July 1
    • Super Shuttle: 1-800-BLUEVAN (1-800-258-3826)
      • Est. Shared Van Rate (Round Trip): $30.00 (online booking rate)
    • Supreme Airport Shuttle: 1-800-590-0000
      • Estimated Shared Van Rate (Round Trip): $28.00

For all options see:  http://www.flyreagan.com/dca/parking-transportation

Ground Transportation from Dulles International Airport (IAD)

  • Super Shuttle: 1-800-BLUEVAN (1-800-258-3826)
    • Estimated Shared Van Rate (Round Trip): $58.00 (online booking rate)
  • Supreme Airport Shuttle: 1-800-590-0000
    • Estimated Shared Van Rate (Round Trip): $58.00

For all options see:  http://www.flydulles.com/iad/parking-transportation

Ground Transportation from Baltimore/Washington Airport (BWI)

For all options see: http://www.bwiairport.com/en/travel/ground-transportation

Local Transportation Around Town

Washington Metropolitan Area Transit Authority (WMATA) – www.wmata.com

Washington, D.C. Circulator –  http://www.dccirculator.com/ : Fare: $1.00

Map / Directions to Embassy Suites Hotel


U.S. Visa Information
Generally, a citizen of a foreign country who wishes to enter the United States must first obtain a visa. Visitor visas are nonimmigrant visas for persons who want to enter the United States temporarily for business (visa category B-1), tourism, pleasure or visiting (visa category B-2), or a combination of both purposes (B-1/B-2). Click here to visit the U.S. Department of State visa information Website and to apply online.

ETD2017

ETD Awards
The NDLTD is pleased to announce that Dr. Jagdish Arora and Mr. Manoj Kumar won the ETD Leadership Award for their dedicated work on the Shodhganga thesis repository in India. Their … 
Howard Earl Fields III, Ph.D. Education (2017) / University of Missouri-St. Louis. Howard Fields’ written dissertation was accompanied by a documentary, which was titled, “The Art of the Student …

The NDLTD is pleased to announce the 2017 ETD Awards program. We invite all NDLTD members to nominate individuals they feel deserve the recognition!
 Deadline for Nominations: May 31st, 2017
The NDLTD’s ETD Awards recognize and support innovative theses and dissertations and leadership within the ETD community. These awards are presented each year at the annual ETD Symposium.
The awards include several categories of appreciation:
  • The Innovative ETD Award supports student efforts to transform the genre of the dissertation through the use of innovative research data management techniques and software to create multimedia ETDs.
  • The ETD Leadership Award recognizes individuals whose leadership and vision has helped raise awareness of the benefits of open access ETDs and whose efforts have improved graduate education and research through the use of technology.
The awards will be presented at ETD2017, the 20th International Symposium on Electronic Theses and Dissertations, Washington, DC August 7-9, 2017.
For complete ETD Awards information visit http://www.ndltd.org/ndltd-awards/award-nominations.
Hotel Accommodations 

The ETD2017 Symposium will be held August 7 – 9, 2017 at the Embassy Suites Hotel in Washington, DC. The group discount rate is (US) $179 per night (includes complimentary breakfast). To book your reservation at the Embassy Suites Hotel visit our Accommodation Webpage.

Program

To view the ETD2017 Symposium program click here.

 

ETD2017 – Registration Information

ETD2017 Symposium

ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C.

Please review the following information before registering. You will find our Registration Checklist and Rates Chart listed below.

Early Bird registration will be available April 15 – July 1, 2017 at the rate of $199 for developed countries or $99 for developing countries. Regular registration (at higher cost) will remain open from July 2 – July 14, 2017.  To register follow the Registration Checklist below.

Membership Bonus

This year to promote the international ETD2017 Symposium the USETDA has partnered with the Networked Digital Library of Theses and Dissertations (NDLTD) to offer a complimentary membership plan. ETD2017 attendees from non-NDLTD-member institutions will receive one free year of NDLTD institutional membership if their institution joins NDLTD before Sept. 7th. Complete details and instructions will be announced at the ETD2017 Symposium.

Conference Workshops: We are also pleased to offer intensive learning experiences through our conference workshop series. For complete descriptions visit the conference workshops Web page.

Program: Visit the Conference Program Overview Web page.

Registration Checklist

1. Review the USETDA Conference Rates Chart (below) to confirm applicable fees.

2. Complete the Online Registration Form and pay fees (registration opens April 15, 2017). We recommend using Chrome, Internet Explorer or Edge browsers (Firefox is not recommended).

3. Reserve your Hotel Lodging online to receive the discount conference rate at the Embassy Suites Hotel of $179 per night. Hotel reservation and payment is separate from the conference registration process.

ETD2017 Conference Registration and Membership Rates Chart

Rates Chart 2017
Registration Options
Early bird registration – Developed Countries (April 15 – July 1, 2017) $199
Early bird registration – Developing Countries (April 15 – July 1, 2017) $99  To qualify check to see if your country is listed in the UN Developing Countries list.
Regular registration – Developed Countries (July 2 – July 14, 2017) $299
Regular registration – Developing Countries (July 2 – July 14, 2017) $199  To qualify check to see if your country is listed in the UN Developing Countries list.
Related Conference Event Fee (if applicable)
All workshops offered free of charge $0  Workshop descriptions [link forthcoming]
Welcome Reception Guest (only if bringing guest) $50

Payment Terms:

Payment is expected at the time of registration. We accept all major credit cards and PayPal for payment. Instructions for wire transfer and invoices are available upon request at info@usetda.org.

Cancellation Policy:

You must notify the Conference Organizing Committee in advance at info@usetda.org. Cancellations will be subject to a 25% service fee. No refunds for cancellation after August 4, 2017. Cancellations will be processed within 60 days after the end of the event.

 

ETD2017 Symposium Sponsors

ETD2017 Symposium


A special thanks goes to the sponsors of the ETD2017 Symposium for making this event possible!


Platinum

ProQuest

 

 

 

 


 Gold

American University Library

NDLTD

USETDA

 


 Silver

EBSCO

Georgetown University Library

HTC Global Services

Texas A&M University - Libraries and Office of Graduate and Professional Studies

Libraries and Office of Graduate and Professional Studies

University of Florida Graduate School and Libraries

Graduate School and Libraries

Virginia Tech University Libraries


 Bronze

Brigham Young University Library and Graduate Studies

Library and Graduate Studies

GradWorks Online (Brigham Young University)

Overleaf

 


 Partner

The British Library

 

George Mason University

Libraries and Office of the Provost

 

Miami University

 

Renaissance Scholarly Communications

 


ETD2017 Symposium Sponsorship Opportunities

ETD2017 SymposiumETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017 at the Embassy Suites by Hilton Hotel in Washington, D.C. The conference will be hosted by George Mason University with additional support from Washington Research Library Consortium members and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA). The theme for the ETD2017 Symposium is “Exploring Global Connections”.

Sponsorship Options

The ETD2017 Symposium offers a variety of sponsorship options to help support our mission as well as to promote your brands, products and services. You will find the ETD2017 Symposium sponsorship options and contract listed below. Please take a few moments to consider which level of support you could offer and the value of the benefits we provide.  Sponsors are welcome to submit a research-based presentation for consideration in the Call for Proposals (not intended for product demonstrations).** Responses to this sponsorship invitation should be sent no later than May 31, 2017.

About ETD2017

The ETD2017 Symposium is an international conference for ETD faculty and professionals from all areas: graduate schools, libraries, and information technology specialists. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities, to promote open access in scholarly communications as well as to provide useful and innovative resources, standards and technology for the development and support of ETD programs.

We anticipate at least 150 people will attend from many countries around the world. In past years we have averaged 150 – 200 participants attending the annual symposium. Together the NDLTD and USETDA serve constituents at thousands of colleges and universities worldwide. We have had numerous corporate and non-profit sponsors, (USETDA 2016 ConferenceETD2016 SymposiumETD2015 Symposium) including colleges and universities, institutional repository and archival system providers, digital technology applications companies, bookbinders and other library related service providers.

A major component of the conference includes a Technology Fair where vendors can set up exhibits and interact with our audience.  Additionally there are opportunities to participate in the conference during plenary and breakout sessions as well as through advertising and distribution of your promotional materials at the venue and online. We offer a variety of accommodations to suit your promotional needs.

Travel scholarship endowment – the NDLTD and USETDA are committed to hosting an inclusive event, thus we are soliciting donors to support travel scholarships for ETD professionals from developing nations who wish to attend the ETD2017 Symposium. We encourage all sponsors to contribute generously to help those in need.

ETD Symposia are a fantastic venue for you to reach out to your constituents worldwide. Please consider showing your support by sponsoring this important event.

Contact Person:

John H. Hagen, USETDA Executive Director

Email: john.hagen@renaissance-scholar.com

ETD2017 Sponsorship Options

Platinum Sponsor $10,000

  • Logo depicted on the front cover of the Conference program
  • Mention in all conference literature as a Major sponsor
  • Logo displayed on the USETDA Conference Web site*
  • One full-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 10 inches high)
  • Two-table display in the conference exhibition area
  • Presentation from the sponsor (20 minutes) during a plenary session**
  • Welcome address at a conference reception
  • Opportunity to include leaflets in conference delegate packs
  • Five complimentary conference registrations for representatives

Gold Sponsor $5,000

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Associated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Half-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 5 inches high)
  • Two-table display in the conference exhibition area
  • Welcome message at a conference lunch
  • Opportunity to include leaflets in conference delegate packs
  • Three complimentary conference registrations for representatives

 Silver Sponsor $2,500

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Full-table display in the conference exhibition area
  • Welcome message at a conference breakfast
  • Two complimentary conference registrations for representatives

 Bronze Sponsor $1,500

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Full-table display in the conference exhibition area
  • Welcome message at a conference breakfast
  • One complimentary conference registration for a representative

Partner Sponsor $1,000

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)

Travel Scholarship Endowment Sponsor ($500 – $5,000)

  • Mention in all Conference literature as an Affiliated Sponsor of the ETD2017 Travel Scholarship Endowment Fund

*Indicates the conference website information will stay online after the event.

**The USETDA Board provides guidance for sponsored presentations during conference.

As an additional benefit all sponsors receive a complimentary one-year USETDA membership.

NDLTD and USETDA are public 501(c)(3) nonprofit charitable organizations. Contributions are tax deductible for individuals and organizations.

Contact Person:

John H. Hagen, Executive Director

ETD2017 Symposium Sponsorship Resources:

  • ETD2017 Symposium Information
  • ETD2017 Sponsors
  • Download ETD2017 Sponsorship Options Contract (pdf) / (docx)
  • ETD2017 Sponsorship Online Payment
  • USETDA sponsorship policy does not permit refunds for cancellations.

Workshops

Note: All workshops are offered free of charge to conference registrants. You will have the opportunity to enroll when you register for the conference.

 

 

 

Monday, August 7th, 9:00 am – 12 Noon (Two concurrent workshops offered)

Workshop 1

ETDs for Rookies – Newcomer’s Session

Organized and presented by John H. Hagen – Consultant, Renaissance Scholarly Communications / USETDA Executive Director. Guest panelists to be included.

The successful implementation of electronic thesis and dissertation programs on campus can at first, seem to be a daunting task. This primer will prove extremely helpful in assisting you through this process. Armed with a team of experts, the “ETDs for Rookies” session will introduce you to concepts such as the myriad of free resources available through the USETDA AND NDLTD. Topics will include ETD implementation and political strategies, discussion of various models of homegrown ETD systems versus pre-packaged open source and commercial repository systems, ETD office automation strategies, the role of University libraries and graduate school in ETD program implementation and archiving, intellectual property issues as well as explore the usefulness of and approaches to consortia and networking to build ETD programs.

This 3-hour workshop is open to beginners as well as veterans who would like a refresher on latest basic ETD concepts and resources. Get more out of attending the ETD2017 Symposium by attending this session. The complete workshop agenda is available online.

Workshop 2

Streamlining ETD Processing using Vireo 4.0 Open Source ETD Submission and Management System

Presented by Stephanie Larrison – Electronic Resources Librarian at Texas State University, Billie Peterson-Lugo – Electronic Resources Librarian at Baylor University and Christopher Starcher, Digital Systems Librarian at Texas Tech University.

In most institutions around the world, thesis and dissertation processing makes up just a fraction of the job duties of graduate school and library professionals.  However, an ETD submission and management system is a great tool that streamlines workflows and makes processing even more efficient.  In this workshop, we will introduce Vireo 4.0, the latest version of the open source Vireo ETD Submission and Management web application scheduled for release in summer of 2017.  This workshop is intended for anyone interested in ETD submission systems as well as current Vireo users.

In the first hour, the presenters will provide a broad overview of Vireo, describing what it does, what it integrates with, and how it saves time and duplication of effort for students, graduate school professionals, librarians, and repository managers.

Existing Vireo users may choose to enter at the second hour when we demonstrate the new and powerful features of Vireo 4.0 that make it the most flexible and customizable ETD submission system available today.

Learning outcomes include:

  • Familiarity with the basic functions of Vireo from student and staff perspectives
  • Familiarity with the new organizational structure of Vireo and the creation of workflows
  • Understanding of how to apply controlled vocabularies to select fields
  • Strategies to create new workflows for more efficient ETD processing
  • Knowing where to find documentation or get help

Wednesday, August 9th, 9:00 am – 12 Noon

Managing and Preserving Data and Complex Digital Objects Workshop

Presented by Sam Meister – Preservation Communities Manager at the Educopia Institute and Katherine Skinner – Executive Director of the Educopia Institute.

In a 2014 survey of 795 graduate students across nine U.S. universities conducted by the ETDplus project team, more than a third of respondents reported that non-PDF files created in their thesis and dissertation research process – including research data, video, digital art, and software code – are either as important or more important than the PDF as research outputs and evidence. Only 20% of these respondents reported that they were not

Recent reports, workshop evaluations, projects, surveys, and focus groups have indicated that internationally, colleges, universities and ETD/IR programs of all sizes are requesting and in need of generalized yet adaptable guidance documentation, shared curation technologies, and corresponding training materials to bridge the preservation and curation gap for these valued scholarly assets.

This three-hour workshop will help ETD program administrators and the libraries that support them to understand and address students’ needs to ensure the longevity of their research outputs. Together in the workshop, we’ll discuss current and near-future needs and ways that ETD programs can help to narrow the gaps in knowledge, expertise, and infrastructure for our students.

The workshop will draw upon research and content produced in the IMLS-funded “ETDplus” project (Educopia, 2014-17) including its openly reusable and adaptable, student-oriented Guidance Documents and workshop series, and also a prototype tool built in Hydra Sufia that is designed to support student ETD supplementary materials submission.

Workshop schedule:

09:00-09:20 – Welcome, Introductions

09:20-09:30 – ETD Hands-on Activity

09:30-10:00 – Managing Data and Complex Digital Objects

10:00-11:00 – Data Organization, File Formats, and Storage

11:00-12:00 – Connecting Student Needs to University Needs

Learning Objectives include:

  • Broaden and deepen familiarity with emerging methods and tools to support students’ digital object management.
  • Anticipate the impact of expanding research formats and materials on lifecycle management practices for ETD programs.
  • Understand what other institutions are doing to support students in managing (or learning how to manage) their research outputs.
  • Practice using a prototype tool designed to support student ETD supplementary materials submission.

NDLTD Travel Scholarship ProgramETD2017 Symposium

Travel grants for delegates to attend the ETD annual symposium are an investment in ETDs worldwide.  The NDLTD believes it is important that delegates from all nations have an opportunity to attend the annual conference and generally provides funding (amount varies) for scholarships.  Final decisions about Travel Scholarship awards are the responsibility of the ETD2017 Local Conference Organizing Committee.

Program Guidelines:

  • Scholarships may be provided for: travel, lodging, and/or conference registration fees.
  • To receive travel funding a candidate must be from a developing country and must provide a letter of support from their superior noting that the conference is of particular interest to the institution. The applicant must also provide a short (two to three page) report on follow up plans to implement an ETD program at their institution.
  • Since funding for travel grants is scarce and in order to ensure that as many institutions in developing countries as possible are able to benefit from attending the ETD annual symposium, the Local Conference Organizing Committee should ensure that, except in very special circumstances, the same institution does not receive a travel grant to more than one symposium. Requests for second time funding should be referred to the NDLTD Conference Standing Committee for review and consideration. The same guideline applies to individuals applying for second time funding whether they are at their original institutions or have moved to a new one.
  • The candidate’s institution must be willing to provide some portion of the travel budget at least equivalent to the domestic portion of the trip.
  • Candidates for lodging support need not necessarily be from developing countries, but must demonstrate need of financial support. Where lodging support is provided this will be at whatever level is deemed appropriate by the Local Conference Organizing Committee.
  • Conference registration fee scholarships should be available to any candidates deemed appropriate. These scholarships may be full scholarships (waiver) or partial scholarships (reduced fees). For planning purposes, the Local Conference Organizing Committee may want to designate how many conference fee scholarships are feasible given a certain level of registration. These scholarships may be helpful in promoting the conference with local institutions which would like to send more than one person but which cannot afford full price for all of them.
  • Please provide a letter of support from a senior member of staff confirming that your attendance at ‘ETD2017’ would be of benefit to your institution. Reference letters (preferably a scanned copy (PDF) on institutional letterhead) should be sent to info@usetda.org.
  • The Local Conference Organizing Committee has established a process for evaluating and awarding the scholarships which allows for fair review but also provides sufficient time for the recipient to make travel plans. The deadline for application submissions is March 31, 2017. Recipients will receive notification by April 21, 2017.
  • At the time recipients of travel grants submit their final expense claims to the Local Conference Organizing Committee they are also required to submit a short (one page) report on how attendance benefited them and what action(s) they will be able to implement at their home institutions. Outstanding expense claims must not be settled until the reports are received.  Note that the requirement to submit a report applies to all recipients of travel grants even if their expenses were paid before the conference.  Reports must be submitted no later than three months after the conference has taken place and the Local Conference Organizing Committee should indicate a specific deadline on the application.  The reports will be made available to sponsoring organizations if requested.
  • Funds will be disbursed upon presentation of original receipts with expense reports on a reimbursement basis only. No cash advances will be provided. Scholarship recipients must attend the conference to receive reimbursement.

To apply for a travel grant click here.

Questions and reference letters may be sent to info@usetda.org.

Become an ETD2017 Travel Grants Program Sponsor.