USETDA 2016

USETDA 2016

USETDA 2016 Conference – Discovering Connections: Illuminating the World

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The USETDA has announced USETDA 2016, the 6th annual conference to be held September 26 – 28 at the Crowne Plaza Hotel in Columbus, Ohio, hosted by the Ohio ETD Association and OhioLINK.

USETDA 2016 is for ETD professionals from graduate schools, libraries, academic computing and others who work with ETDs. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations, and encourage the formation of state-wide ETD associations in the United States.

Complete conference information is available by following the resource links at the top of this Web page or in the right side-bar index.

Other Conference Resources

  • USETDA 2016 Attendees List (forthcoming)

USETDA 2016 Conference Planning Committee

  • Susan Banoun, Co-Chair (University of Cincinnati Libraries)
  • Sally Evans (George Mason University)*
  • John Hagen (Renaissance Scholarly Communications)*^
  • Lou Haines, Co-Chair (Miami University Graduate School)*
  • Emily Hicks, Co-Chair (University of Dayton Libraries)^
  • Matt Mariner, Program Committee Chair (Auraria Library, Denver, CO)*^
  • Angela McCutcheon (USETDA Ex-Officio Board member)*
  • Robert Parker (University of Florida Graduate School)*
  • Christy Shorey (University of Florida Libraries)*
  • Stacy Wallace (University of Florida Graduate School)*

*USETDA Board Member
^Program Committee Member

Local Organizing Committee Members

  • Teri (Teresa) Green, University of Toledo (OhioLINK ETD Council)
  • Carol Gundrum, University of Cincinnati
  • Joan Milligan, University of Dayton
  • Sandra Enimil, Ohio State University (OhioLINK ETD Council member)
  • Tim Watson, Ohio State University (OETDA board member, OhioLINK ETD Council Chair)
  • Emily Flynn, OhioLINK
  • Sevim McCutcheon, Kent State University (OhioLINK ETD Council member)


 

USETDA 2016 Conference – Call for Proposals

USETDA 2016 Logo landscape 437 x 182Click here to view the USETDA 2016 Conference Call for Proposals Web page and to submit your paper, presentation, panel session or poster proposal online. The CFP closed 4/29/16.

Poster Guidelines

USETDA 2016

USETDA 2015 – Conference Invitation

USETDA 2016 Logo landscape 437 x 182The US Electronic Thesis and Dissertation Association (USETDA) will hold their 6th annual conference September 26 – 28 at the Crowne Plaza Hotel in Columbus, Ohio, hosted by the Ohio ETD Association and OhioLINK. USETDA Conferences are an excellent educational opportunity for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), graduate students and scholarly communications.

Registration is now open for the USETDA 2016 Conference. The Early-bird member rate is only $169 (extended through August 31st) and the hotel conference rate is $149 per night. Complete registration information is available online.

This year’s program includes keynote speaker Roy Tennant (OCLC Senior Program Officer). Roy Tennant is the owner of the Web4Lib and XML4Lib electronic discussions, and the creator and editor of Current Cites, a current awareness newsletter published every month since 1990. His books include Technology in Libraries: Essays in Honor of Anne Grodzins Lipow (2008),  Managing the Digital Library (2004), XML in Libraries (2002), Practical HTML: A Self-Paced Tutorial (1996) and Crossing the Internet Threshold: An instructional Handbook (1993). Roy wrote a monthly column on digital libraries for Library Journal (1997–2007) and has written numerous articles in other professional journals. In 2003, he received the American Library Association’s LITA/Library Hi Tech Award for Excellence in Communication for Continuing Education.

Roy is a well-known and sought-after speaker on topics such as library research, the future of cataloging and digital libraries and how technology impacts librarianship. In his keynote address “Meta/Data As If Research Depends On It” Mr. Tennant will talk about research on datasets and metadata directions for the future.

Program Highlights

The full program includes 3 conference workshops, 14 breakout presentations including user group meetings, 2 plenary sessions, a poster presentation session (9 posters), a technology vendor fair as well as a variety of networking opportunities. You will be able to view author/title/abstract information as well as presentations in the Conference Proceedings. For an overview of the activities visit our Conference Schedule at-a-glance.

Before, during and after the conference you can enjoy and experience the many sides of Columbus.

Don’t miss out on this unique opportunity to learn more and share your experiences with colleagues at USETDA 2016! To register visit our registration information Web page.

We hope to see you in Columbus at USETDA 2016.

Kind Regards,

John Hagen,
USETDA Executive Director

USETDA 2016

USETDA 2016 – Conference Resources

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USETDA 2016 Conference Website

The USETDA Conference Website includes links to:

USETDA 2016

USETDA 2016 – Hotel

The USUSETDA 2016 Logo landscape 437 x 182ETDA 2016 Conference will be held September 26 – 28, 2016 at the Crowne Plaza Hotel in Columbus, Ohio. The discount group rate is $149 per night. To book your reservation at the Crowne Plaza Hotel visit our Accommodation Webpage.

Alternate accommodations within walking distance of the Crowne Plaza Hotel are also available. Click on the map below for more information and to book reservations.

The Red Roof Plus+ has reserved an additional block of rooms for USETDA ($105/night plus tax). Individuals may call the Red Roof PLUS+ Columbus Downtown at 614.224.6539. Please refer to USETDA for the group discount.

USETDA 2016

USETDA 2016 – Registration Information

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The USETDA will hold their their 6th annual conference “USETDA 2016” to be held September 26 – 28 at the Crowne Plaza Hotel in Columbus, Ohio.

Please review the following information before registering. You will find our Registration Checklist and Rates Chart listed below.

Early Bird registration will be available June 15, 2016 through August 31, 2016 at the rate of $169 for members or $299 for non-members. Regular registration (at higher cost) will remain open from September 1st through September 16th.  To register follow the registration checklist below.

Membership: USETDA members receive a considerable conference registration discount over non-member rates to attend the annual conference. Institutional, Association and Consortium membership provides the discount registration rate to all persons at the member institution, association or consortium. Individual membership is intended for individuals independent of organizations or for use where your institution may not yet offer or support an ETD program. Complete information is available on our membership Web page.

Conference Workshops: We are also pleased to offer intensive learning experiences through our conference workshop series. For complete descriptions visit the conference workshops Web page.

Program: Visit the Conference Program Overview Web page.

Registration Checklist

1. Check the status of your USETDA membership for registration discount eligibility

2. Review the USETDA Conference Rates Chart (below) to confirm applicable fees

3. Complete the Online Registration Form and pay fees

4. Reserve your Hotel Lodging online to receive the discount conference rate at the Crowne Plaza Hotel of $149 per night. Hotel reservation and payment is separate from the above conference registration process.

USETDA Conference Registration and Membership Rates Chart

Rates Chart 2016
Membership Enrollment Fee (Annual)
Institutional $100
ETD Association (covers multiple institutions)* $75 *Per member institution plus $100 base fee
Library Consortium (covers multiple institutions)* $85 *Per member institution plus $100 base fee
Individual $50 Intended for individuals independent of organizations or for use where your institution may not yet offer or support an ETD program.
Registration Options
Early member registration (through August 31, 2016) $169
Early nonmember registration (through  August 31, 2016) $299
Regular member registration (September 1 – September 16, 2016) $269
Regular non-member registration (September 1 – September 16, 2016) $399
Related Conference Event Fee (if applicable)
All workshops offered free of charge $0 Workshop descriptions
Welcome Reception Guest (only if bringing guest) $50
*Contact USETDA for multi-institutional arrangements.

USETDA 2016

USETDA 2016 Conference Sponsors

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________________________________________________________________________

A special thanks goes to the sponsors of the USETDA 2016 Conference for making this event possible!

________________________________________________________________________

Platinum

ProQuest

 Gold

EBSCO Logo

Kent State University+UL_HRZNT

OSU-GradSchool-Horiz-RGBHEX

 

 

 Texas A&M University

 Logo_Web

Silver

BGSULogo2

MU_Grad School_Library Block M-Logo

OhioLINK_OH-TECH

Otterbein University_vertical_CMYK (1)

Overleaf main logo

 

 

 

 

 

UDLibraries_logo

ud_gradaffairs_logo

 wright-state-logo-w-graduate-1

 

 

 Bronze

George Mason University RGB

BYU_Gradworkslogo

Renaissance Scholarly Communications Logo Vertical orange background square 450x450 2

 

 

 

 

 

USETDA 2016 Sponsorship Information

 

 

USETDA 2016 Conference – Sponsorship

USETDA 2016 Logo portraitThe United States Electronic Thesis and Dissertation Association (USETDA) has announced its 6th annual conference to be held September 26 -28, 2016, at the Crowne Plaza Hotel in Columbus, Ohio. USETDA 2016 is for professionals from graduate schools, libraries, academic computing and anyone else working with electronic theses and dissertations. Our goal is to offer relevant, practice-oriented content to support ETD professionals, advance ETD operations and efficiencies, and encourage the formation of state-wide ETD associations in the United States. The theme for the USETDA 2016 Conference is “Discovering Connections: Illuminating the World”.

Sponsorship Options

The USETDA offers a variety of conference sponsorship options to help support our mission as well as to promote your brands, products and services. You will find the USETDA 2016 Conference sponsorship options listed below. Please take a few moments to consider which level of support you could offer and the benefits we provide.  Sponsors are welcome to submit a research-based program for consideration in the Call for Proposals (not intended for product demonstrations). Responses to this sponsorship invitation should be sent no later than July 15, 2016.

About USETDA 2016

USETDA 2016 is the national conference for ETD professionals from all areas: graduate schools, libraries, and information technology specialists. Our focus is on relevant and current issues with an emphasis on sharing practice-based resources from around the U.S. We anticipate at least 100 people will attend, with most constituents being from the United States. In past years we have averaged 100 participants attending and had numerous corporate and non-profit sponsors, including colleges and universities, institutional repository and archival system providers, digital technology applications companies, bookbinders and other library related services.  Part of the conference is the ETD Technology Fair, where vendors can set up exhibits and interact with our audience.  Additionally there are opportunities to participate in the conference during plenary and breakout sessions as well as through advertising and distribution of your promotional materials at the venue and online.   We offer a variety of accommodations to suit your promotional needs.

USETDA conferences are a fantastic venue for you to reach out to your constituents. Please consider showing your support by sponsoring this important event.

USETDA 2016 Sponsorship Options

Platinum Sponsor $5,000

  • Logo depicted on the front cover of the Conference program
  • Mention in all conference literature as a Major sponsor
  • Logo displayed on the USETDA Conference Web site*
  • One full-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 10 inches high)
  • Three complimentary conference registrations for representatives
  • Full-table display in the conference exhibition area
  • Presentation from the sponsor (20 minutes) during a plenary session**
  • Welcome address at a conference reception
  • Opportunity to include leaflets in conference delegate packs

Gold Sponsor $2,000 (vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Associated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Half-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 5 inches high)
  • Full-table display in the conference exhibition area
  • Welcome message at a conference lunch
  • Two complimentary conference registration for representatives
  • Opportunity to include leaflets in conference delegate packs

Gold Sponsor $2,000 (university / non-vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Associated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Half-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 5 inches high)
  • Welcome message at a conference lunch
  • Two complimentary conference registration for representatives
  • Opportunity to include leaflets in conference delegate packs

 Silver Sponsor $1,000 (vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Half-table display in the conference exhibition area
  • Welcome message at a conference breakfast
  • One complimentary conference registration for a representative

 Silver Sponsor $1,000 (university / non-vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Welcome message at a conference breakfast
  • One complimentary conference registration for a representative

 Bronze Sponsor $750

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)

*Indicates the conference website information will stay online after the event.

**The USETDA Board provides guidance for sponsored presentations during conference.

As an additional benefit all sponsors receive a complimentary one-year USETDA membership.

USETDA is a public 501(c)(3) nonprofit charitable organization. Contributions to the USETDA are tax deductible for individuals and organizations.

Contact Person:

John H. Hagen, Executive Director

www.usetda.org/usetda-conferences/usetda-2016/sponsorship/

USETDA 2016 Conference Sponsorship Resources:

USETDA 2016

Welcome to Columbus, Ohio!

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Your next getawayUSETDA 2016 Logo portrait

There’s an energy and excitement in Columbus that’s going to hit you as soon as you arrive. Big things are happening here, and you’re invited to join in. The city is booming, and not just in population. The Columbus Museum of Art just added a spectacular new wing, and the Scioto Mile project puts 33 acres of new riverfront parkland in the heart of downtown. The innovative food scene melds artisan food producers with imaginative chefs to create meals that are far greater than the sum of their parts. Nationally acclaimed distilleries work together with brewers, coffee roasters and high-end cocktail bars, black box stages, music halls and dive bars to deliver unforgettable nightlife. Neighborhoods on all sides of downtown are bursting with new places to eat and shop, and artists are shaping new areas of the city into dynamic spaces to explore. To learn more visit the “Experience Columbus” Website.

Columbus

Local Attractions

USETDA 2016

USETDA 2016 Conference – Dine Around

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Join us for dinner out in Columbus!

The Local Planning Committee for USETDA 2016 invites you to join us at some of our favorite dining locations to sample the great food and drink that Columbus has to offer. Dinner is on your own, organized in groups. This is an opportunity for a casual night out with other conference attendees to share a meal and some great conversation.

The Dine Arounds will take place the evening of Tuesday, September 27. A local Columbusite will be attending each of the Dine Around events and will make a reservation for the group as well as coordinate the where and when for meeting and traveling to the Dine Around location.

Everyone is responsible for getting himself or herself to the Dine Around locations —  by walking, by car, taxi or other public transportation. However, we will make every effort to arrange ride-sharing for those without a car.

  • Sign up at the USETDA registration desk upon check-in the morning of Monday, Sept. 26th.

Recommended Restaurants

The Crest Gastropub on Parsons (Schumacher Place)
Buzzy bar featuring craft brews & elevated American fare made with carefully sourced ingredients.
621 Parsons Avenue
Columbus, OH
614.682.7090

Flatiron Bar and Diner (Downtown- very close to hotel)
A collegial spot in a historic building serving po’ boys, jambalaya, BBQ ribs & cocktails.
129 E. Nationwide Blvd.
Columbus, OH
614.461.0033

Lindey’s (German Village)
Clubby, convivial American bistro featuring a copper-topped bar, a patio & a surf ‘n’ turf menu.
169 E. Beck Street
Columbus, OH
614.228.4343

The Pearl (Short North)
A refined tavern serving creative fare, alongside wine, house-infused drinks & a deep beer list.
641 N. High Street
Columbus, OH
614.227.0151

Wolf’s Ridge Brewing (Downtown – short walk from hotel)
This brewery offers free Saturday tours plus an elevated American eatery with a sizable beer menu.
215 N. 4th Street
Columbus, OH
614.429.3936

USETDA 2016

Welcome to USETDA 2016

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The USETDA Board of Directors and the Conference Organizing Committee welcome you to the USETDA 2016 Conference. We look forward to meeting everyone at the Crowne Plaza  Hotel for our 6th annual conference. We have many exciting activities planned for USETDA 2016 delegates to make the most of their learning and sharing experiences at the conference.

crowne-plaza-columbusYou will find complete information about the conference on the USETDA 2016 Conference Web page. Program highlights are provided on the Program Overview Web page.

Registration details are available on our Registration Web page. Ahead of arrival, you can confirm hotel reservations and arrange for transit by visiting the Accommodation Web page. For local information about Columbus and the Ohio region visit our Welcome to Columbus Web page.

The conference program is available online (PDF). Copies of presentations are available in the Conference Proceedings. For quick reference to the program, visit the at-a-glance program schedule. The evening of Tuesday, September 27th we will gather for Dine-Arounds to explore the culinary delights of nearby Columbus (dinner is on your own in organized groups) – sign up for the Dine-Around at the Conference Registration Desk. Should you have any questions, please feel free to contact us at the registration information desk or visit our Contact Information Webpage.

We hope you enjoy your experience at USETDA 2016 in Columbus!

Columbus

USETDA 2016

USETDA 2016 – Conference Workshops

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The USETDA is pleased to offer intensive learning experiences through our conference workshop series. Each workshop is 3 hours in length, offered concurrently. You may attend up to one workshop per day offered and you will have the opportunity to enroll during the registration process. Workshop descriptions, presenter information and cost (if applicable) are listed below. All workshops are offered free of charge to conference registrants.

Pre-Conference Workshops

Monday, September 26th, 9:00 am – 12 Noon (Two concurrent workshops offered)

Workshop 1

ETDs for Beginners

HagenPresented by John H. Hagen – Consultant, Renaissance Scholarly Communications.

The successful implementation of electronic thesis and dissertation programs on campus can at first, seem to be a daunting task. This United States Electronic Thesis and Dissertation Association primer will prove extremely helpful in assisting you through this process. Armed with a team of experts, the “ETDs for Beginners” session will introduce you to concepts such as the myriad of free resources available through the USETDA AND NDLTD. Topics will include ETD implementation and political strategies, discussion of various models of homegrown ETD systems versus pre-packaged open source and commercial repository systems, ETD office automation strategies, the role of University libraries and graduate school in ETD program implementation and archiving, intellectual property issues as well as explore the usefulness of and approaches to consortia and networking to build ETD programs.

This 3-hour workshop is open to rookies as well as veterans who would like a refresher on latest basic ETD concepts and resources. Get more out of attending the USETDA Conference by attending this session. The complete “ETDs for Beginners” workshop agenda is available online.

Workshop 2

Preservation and Curation of ETD Research Data and Complex Digital Objects

meister_photoPresented by Sam Meister – Preservation Communities Manager at the Educopia Institute.

Colleges and universities and the programs responsible for managing the submission, archiving, and dissemination of electronic theses & dissertations (ETDs) increasingly are concerned about administering and making available the research datasets and complex digital objects (multimedia files, software, etc.) that often accompany these scholarly works. These assets represent a rich source of information that can help to substantiate the thesis or dissertation and provide assurance that the foundation for replicable research is available for future researchers. These datasets and complex digital objects are also of great value and interest to libraries seeking to advance their missions in the digital age. ETD datasets and complex digital objects however, do posecuration and preservation challenges for institutions in terms of the viability of formats, file sizes, accessibility rights, dissemination pathways, and change-management issues.

With built-in interactive exercises and hands-on demonstrations, this three-module training workshop will equip librarians and curators involved with ETD programs and Institutional Repositories (IRs) with new tools and guides they can use to promote the preservation and curation of research data and complex digital objects in their own institutional environments.

Attendees will explore the relationship between ETDs and “supplemental files” (e.g., data and complex digital objects that may be part of a thesis or dissertation package). In the process, attendees will gain a deep understanding of the organizational and technical challenges both students and ETD repository managers face in the creation, submission, curation, and longevity of non-pdf ETD files. Through a mix of presentations and discussions, attendees will learn about the institutional value of non-pdf ETD components and discover how a range of institutions currently handle their submission and curation. They will then work with the workshop instructors in guided activities to learn how to use new tools and guidance documentation produced by the IMLS-funded “ETDplus” project regarding the management of supplementary files.

The workshop agenda consists of three modules:

1)    A presentation and discussion forum in which attendees will learn and share their experiences with non-pdf ETD files, ultimately mapping a spectrum of activity and placing their own institutional practices along this continuum;

2)    A set of guided activities through which attendees will explore a set of six guidance briefs that institutions can use to inform and teach students how to prepare relevant non-pdf content (e.g., datasets or GIS maps) for submission as part of an ETD package; and

3)    A demonstration of new Hydra-Sufia curation tools and documentation produced by the project team that will help institutions to package a range of ETD files for long-term curation and preservation.

At the close of the workshop, attendees will engage in an open discussion of additional tools and documents that would be useful to incorporate into local ETD and data management training support for graduate students.

Post-Conference Workshop

Wednesday, September 28th, 9:00 am – 12 Noon (One workshop offered)

Developing Enduring Best Practices for ETD Community: the case of ETD-Related Research Data Management

Kawooya, DickPresented by Dick Kawooya, Ph.D., Assistant Professor – Library and Information Science  (University of South Carolina).

Over the years, the USETDA conference has provided a forum for ETD practitioners and specialists to share and learn about key developments in the field and share lessons based on institutional or personal experiences. For instance, this author and others have presented on the legal and policy issues related the use and distribution of ETDs. However, the various presentations and lessons have not converged into community best practices because each presentation or conference experiences rarely builds onto others in terms of best practices for the community.

At the 2015 conference workshop on copyright and institutional policies on ETD embargo, one of the key themes that emerged was lack of community standards and best practices on systems for managing ETD. For instance, it was evident that the question of whether to adopt proprietary systems (e.g. ProQuest) versus non-proprietary (like Institutional Repositories) has been discussed extensively. No best practices, community standards or guidelines have resulted from the numerous discussions. Participants at the Austin workshop attributed that to lack of opportunities for build on conference proceedings between conferences. Typically the conversation takes place at the annual conference and ends there. Systems for managing ETDs is one of several contentious issues for which in-depth discussions are needed to arrive at best practices. Emerging issues such as research data management and curation require concerted efforts by the ETD community to develop best practices and guideline for managing data associated with ETDs. What is the future of ETDs and data management? What are the current practices in managing research data associated with ETDs. Are there any emerging best practices in USETDA member institutions, whether research-validated, field-tested or promising?[1]Using research data management as a topical issue, this workshop is designed to help the USETDA community begin developing and documenting best practices on issues of critical importance to the community. Members will share experiences from their institutions at different implementation stages of ETD-related research data management plans and systems. Emerging best practices will cover a wide range of issues including technical, legal and workflow issues. Participants will engage in a productive exercise that draws from institutional practices and empirical literature I will prepare and present at the beginning of the workshop. A framework will be developed ahead of the workshop and made available to participants to develop ideas to be included in the community’s best practices. The workshop output will be a living document of best practices in ETD-related research data management will be developed. The document will be hosted on a wiki for continued engagement by the community after the conference.

[1] U.S. Department of Health and Human Services, Administration for Children and Families Program Announcement. Federal Register, Vol. 68, No. 131, July 2003.

Logo design courtesy of OpenClipArt (CC0 public domain).

USETDA 2016