USETDA 2013

USETDA 2013 - Waves of Change: Oceans of Opportunity

USETDA conf logo_black

The US ETD Association has announced its 3rd annual conference to be held July 24-26, 2013, in Claremont, California. The theme for USETDA 2013 is, ”Waves of Change: Oceans of Opportunity”.

USETDA 2013 is for ETD professionals from graduate schools, libraries, academic computing and others who work with ETDs. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations, and encourage the formation of state-wide ETD associations in the United States.

USETDA 2013 Conference Planning Committee

Melissa Cardenas-Dow, University of Redlands Library
Frances Chu, Western University of Health Sciences Library
Crystal Goldman, San Jose State University Library
Allegra Swift, Claremont University Consortium Library
John Hagen, Renaissance Scholarly Communications
Laura Hammons, Texas A&M University Graduate School
Chris Jones, Claremont University Consortium Library
Angela McCutcheon, Ohio University Graduate School
Carmen Mitchell, California State University San Marcos Library
Bobby Parker, University of Florida Libraries
Marisa Ramirez, California Polytechnic State University Library
Brena Smith, California Institute of the Arts Library
Stacy Wallace, University of Florida Graduate School
Israel Yanez, Sacramento State University Library

Contents

USETDA 2013 Conference – Call for Proposals

USETDA 2013 logo

Proposals for presentations, panel sessions and posters are invited for the upcoming U.S Electronic Thesis and Dissertation Conference to be held in Claremont, California (near Disneyland resort, beaches & Hollywood) July 24-26, 2013.

Deadline: Proposals should be submitted on or before April 1, 2013 to be considered.

Proposals should reflect the conference theme: Waves of Change: Oceans of Opportunity

The U.S. Electronic Thesis and Dissertation Association welcomes the following types of submissions:

Poster sessions – peer reviewed
Posters introduce late-breaking results, work in progress, or research that is best communicated in an interactive or graphical format. Two types of posters are encouraged: contributed research posters presenting new and promising work or preliminary results of ongoing projects; and contributed “best practices” posters presenting the results practical implementations of an organization’s practices or innovations. The content of the poster should clearly point out how the application contributes to innovation of thought or design within the field, and how it addresses key challenges, as well as the potential impact on the participant’s organization and/or practices in the field. Joint submissions from students, librarians, graduate school administrators and other professionals demonstrating different perspectives on a single issue are particularly encouraged. Posters are expected to elicit discussion in a personal and less formal setting. Submissions for refereeing should be in the form of abstract up to 500 words.

Single-session presentations and panels – peer reviewed
Single session presentations and panels are invited on topics that include emerging issues,  hot or emerging trends, opinions on controversial issues, analyses of tools and techniques, and contrasting viewpoints in complementary professional areas.
For single-session presentations, please submit a proposal of up to 500 words, providing a summary of the presentation topic and the qualifications of the speaker.

Panels must have a cohesive theme and promote lively interaction between panelists and audience members. Please submit a panel proposal up to 500 words, providing an overview of the issues to be discussed by the panel and brief bios of each of the panelists. Proposals should only list panelists who have agreed to participate and shall indicate the qualifications and contribution that each panelist will offer.

Presentation, panel and poster session topics are encouraged to address:
•       Change management, transitions and transformations
•       Services and outreach to enhance ETD development
•       Supporting ETDs with  Library services and information instruction
•       Business Realities and Organizational Challenges
•       ETDs and Ethics, Security & Quality
•       Centralized and Decentralized submission processes
•       Intellectual Property, Copyright, Patents  and Tech Transfer
•       Developing and implementing ETD Policies and Procedures
•       Developing campus support and leadership
•       Collaborative Opportunities, Community-Building and Campus Partnerships
•       Global ETD Issues
•       Software and Technology
•       ETD Innovation and Exploration
•       Failures and Successes
•       File-types and Formatting, including use of non-traditional mediums
•       Publishing, Research and management of datasets
•       Nuts and bolts of ETD management  including  case studies of workflow and ingest models
•       Retroactive digitization and ETD migration/harvesting
•       Undergraduate and other student scholarship

Submission Site
Once you have prepared your proposal according to the above instructions, please use the electronic submission system to submit your item for review. Go to https://conferences.tdl.org/USETDA/USETDA2013/index, click on the “Proposal Submission” link in the right-hand sidebar and follow the prompts.

 

USETDA Conference Presentation Selection Rubric

Poster Session Resource Page

 

USETDA 2013 Conference Invitation

USETDA conf logo_black

The United States Electronic Thesis and Dissertation Association (USETDA) Conference Planning Committee is pleased to invite you to our 3rd annual conference USETDA 2013: “Waves of Change: Oceans of Opportunity”, to be held July 24-26, 2013, in Claremont, California – near Los Angeles and Anaheim.

The Claremont Colleges

Conference registration is now open at the ultra-low member rate of only $199 (available through June 30, 2013). USETDA 2013 will be held on the fabulous campus of the Claremont Colleges. Discount lodging is now available at the Claremont Colleges Residence hall for only $50 per night or at the Claremont Doubletree Hotel for only $115 per night.

Claremont - McKenna College Residence Hall

Claremont – McKenna College Residence Hall

To qualify for the member rate, institutions and individuals may renew membership – or those new to USETDA may join while registering for the conference at a 50% membership discount during our introductory offer (member discounted registration rates will apply). Institutional membership provides discount registration rate to all persons at the member institution. The USETDA 2013 Conference is open to all – we welcome participation from colleagues around the world!

Doubletree Hotel Claremont

Doubletree Hotel Claremont

Don’t miss out on this low-cost high-impact learning and networking opportunity – join USETDA and register for the USETDA 2013 conference today!

About the Conference

USETDA 2013 is designed for ETD professionals from graduate schools, libraries and information technology sectors who work with ETDs or ETD programs. Our focus will be on relevant and current ETD issues with an emphasis on sharing best-practices and resources within the U.S. The mission of USETDA is to provide information on best practices, develop and disseminate important information on ETD initiatives, support the development of statewide ETD associations, bring ETD professionals together at the local level to network and improve ETD operations, educate and make others aware of ETD issues, and support the expansion of the NDLTD and other international ETD initiatives.

Searching for innovative new ways to engage your students? Looking to increase efficiency by making technology work for you? Take your ETD program to the next level. This year’s program includes an outstanding lineup of speakers and presentations!

Claremont Colleges Library

Claremont Colleges Library

Conference Program

Sarah L. Shreeves

Sarah L. Shreeves

Char Miller

Char Miller

USETDA 2013 activities will include Keynote speakers Sarah Shreeves (University of Illinois) who will talk about the “Changing Tide of Scholarship, Opportunities and Challenges with ETDs” and Char Miller, (Claremont University Consortium), who will talk about the “Pedagogical impact of OA on undergraduate work”. Additionally the program will provide concurrent breakout sessions and panel discussions on 27 relevant topics based on our peer-reviewed Call for Proposals including:

  • Change management, transitions and transformations
  • Services and outreach to enhance ETD development
  • Supporting ETDs with  Library services and information instruction
  • Business Realities and Organizational Challenges
  • ETDs and Ethics, Security & Quality
  • Centralized and Decentralized submission processes
  • Intellectual Property, Copyright, Patents  and Tech Transfer
  • Developing and implementing ETD Policies and Procedures
  • Developing campus support and leadership
  • Collaborative Opportunities, Community-Building and Campus Partnerships
  • Global ETD Issues
  • Software and Technology
  • ETD Innovation and Exploration; Challenges and Successes
  • File-types and Formatting, including use of non-traditional mediums
  • Publishing, Research and management of data sets
  • Nuts and bolts of ETD management  including  case studies of workflow and ingest models
  • Retroactive digitization and ETD migration/harvesting
  • Undergraduate and other student scholarship

Complete information about the USETDA 2013 schedule is available on our Conference Program – Overview Web Page.

books, computer and coffee

Notable special interest sessions

Pre-Conference Workshops

We are also pleased to offer intensive learning experiences through our pre-conference workshop series. Sessions include Copyright and Authoring Issues for ETD Professionals”, offered by expert Gail Clement of Texas A&M University at a cost of $50, which includes a robust Copyright Resources primer of printed reference materials for each participant to take back to their institutions. Concurrent pre-conference workshops “ETDs for Beginners” and “ETD Life Cycle Management” will also be offered free of charge.  For complete descriptions visit the pre-conference workshops Web page.

Claremont Colleges - Seal Court

Claremont Colleges – Seal Court

Networking Opportunities

You will have the opportunity to participate number of structured as well as informal networking opportunities to discuss a variety of ETD topics with colleagues and special interest groups including breakfasts and lunches all 3 conference days. The  Welcome Reception to be held on Wednesday evening will take place in the charming Claremont Colleges “Seal Court”. Thursday evening includes a “Dine-Around” excursion to visit nearby Claremont Village.

Poster Session

We will host a Poster Presentation session including 7 presenters on the 2nd day of the Conference with a “Best Poster” Awards event to follow. Posters will remain available through the duration of the Conference.

Vendor Fair

Participants will have the opportunity to visit with a variety of Conference Sponsors to learn about new and innovative digital library products and services as well as graduate programs at supporting institutions. The Vendor Fair will be ongoing event held through the duration of the Conference.

Claremont, CA

Claremont, CA

Things to Do in and around Claremont

Claremont is located within 30 miles of downtown Los Angeles and Anaheim, California. With entertainment venues nearby like Hollywood and Disneyland as well as a plethora of urban as well as outdoors adventures, Claremont has much to offer. You will find local information available on our Travel Information and Welcome to Claremont Web pages as well as information about the Conference venue on our Welcome to USETDA 2013 Web page.

 

Hollywood 3

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Conference Program Outline

USETDA 2013 at-a-glance-schedule_Page_1

USETDA 2013 at-a-glance-schedule_Page_2

Conference Program Resources

Keynote Speakers


Char MillerChar Miller is director of the environmental analysis program at Pomona College and the W. M. Keck Professor of Environmental Analysis. He received his Ph.D. from the Johns Hopkins University and B.A. from Pitzer College. He is author of the award-winning Deep in the Heart of San Antonio: Land and Life in South Texas and Gifford Pinchot and the Making of Modern Environmentalism. Most recently, Miller published Public Lands, Public Debates: A Century of Controversy (2012) and is co-editor of Between Ruin and Restoration: An Environmental History of Israel (2013). His latest books include On the Edge: Water, Immigration, and Politics in the Southwest (2013) and Seeking the Greatest Good: The Conservation Legacy of Gifford Pinchot (2013) and the co-authored Death Valley National Park: A History (2013). Miller is a regular contributor of essays, commentary, and reviews to professional journals, newspapers, and online media; his blog, Golden Green, explores environmental issues in California and the West for KCET.org.

Miller joined the Environmental Analysis Program in 2007, after a 26-year stint at Trinity University in San Antonio. This five-college major is deeply interdisciplinary in its focus – which means that we have seniors writing theses in the sciences, social sciences, and humanities. Working closely with the Honnold Library staff has been essential to the wrangling of this array of disciplines and topics into some coherence, giving the students a much sharper understanding of the work that they have embarked on. Knowing that their work is going to be archived with public access provides a clarifying urgency to their research and writing, which will be the subject of my talk.

Sarah L. ShreevesSarah L. Shreeves is currently the Coordinator for the Illinois Digital Environment for Access to Learning and Scholarship (IDEALS), a set of services and collections supporting scholarly communication (including the institutional repository) at the University of Illinois at Urbana-Champaign. She is also the co-Coordinator for the Scholarly Commons, a space for expert, interdisciplinary research support services and open workshops for faculty and graduate students to develop skills in areas such as digital content creation, management of research data, understanding copyright issues and author rights, and working with geospatial and numeric data. She is responsible for working with faculty, students, and researchers on a range of scholarly communication issues including author rights, open access, theses and dissertations, data management, and data curation.

She is active in the next phase of development of the DMPTool as funded by the Alfred P. Sloan Foundation and is serving as the co-Program Chair for Open Repositories 2013. Sarah has a BA in Medieval Studies from Bryn Mawr College, an MA in Children’s Literature from Simmons College, and a MS in Library and Information Science from UIUC.  She regularly speaks and publishes on scholarly communication issues, institutional repositories, and on the social and technical barriers to metadata interoperability. She can be found on Twitter at @sshreeves.

Welcome to USETDA 2013

The Claremont Colleges

The Claremont Colleges

The USETDA Board of Directors and the Conference Organizing Committee welcome you to the USETDA 2013 Conference. We look forward to meeting everyone at The Claremont Colleges for our 3rd annual conference. We have many exciting activities planned for USETDA 2013 delegates to make the most of their learning and sharing experiences at the conference.

You will find topical information in our Conference Program — Overview, Call for Proposals and Pre Conference Workshops Web pages. Registration details are available in our Registration Info Web page. Ahead of arrival, you can arrange for transit by visiting our Travel Information Web page. For accommodations information and to confirm your reservation visit our Lodging Info Web page. For local information about Claremont, Anaheim and Los Angeles region visit our Welcome to Claremont Web page. The Claremont Colleges Library has also created a Conference Guide to assist you upon arrival.

Once on site, we have also created a Lanyrd online app for quick reference to provide conference, campus and Claremont resources as well as an at-a-glance program schedule. Thursday evening we will gather for a Dine Around to explore the culinary delights of Claremont Village (dinner is on your own in organized groups – sign up for the Dine Around). Should you have any questions, please feel free to contact us at the registration information desks or by email at cdi@cuc.claremont.edu.

We hope you enjoy your experience at USETDA 2013 in Claremont!

Claremont Colleges Library

Claremont Colleges Library

Seal Court – Scripps College

USETDA 2013 Conference Venues on the Claremont Colleges Campus


View USETDA 2013 in a larger map

Claremont Colleges campus map (PDF)

We are also pleased to offer intensive learning experiences through our pre-conference workshop series. Sessions include “Copyright”, offered by expert Gail Clement of Texas A&M University at a cost of $50, which includes a robust Copyright Resources primer of printed reference materials for each participant to take back to their institutions. Concurrent pre-conference workshops “ETDs for Beginners” and “ETD Life Cycle Management” will also be offered free of charge.  For complete descriptions visit the pre-conference workshops Web page.

USETDA 2013 – Lodging Information

Doubletree Hotel – conference discount rate of $115/night

Doubletree Hotel Claremont

Doubletree Hotel Claremont

  • Breakfast available for $2.50/night additional)
  • Within 2 miles distance of the conference venue (Claremont Colleges Campus) – free shuttle service available upon reservation at check-in
  • Reserve your room at the Doubletree Hotel
  • A block of rooms have been reserved for July 23 – 26, 2013. The special room rate will be available until July 2nd or until the group block is sold-out, whichever comes first.

 

Claremont McKenna College Auen Hall - conference discount rate of $50/night

Claremont - McKenna College

Claremont – McKenna College

  • Participant must pay for all residence hall costs at the time of registration ahead of the event via the Eventbrite Online Registration form
  • Rate of $50 per night per person available as a 3-night block reservation (arrive July 23; check out July 26 – morning) for a total of $150
  • Reservation/registration for Auen Hall accommodations available through close of July 18, 2013
  • Includes twin bed, linens, blankets, sheets, towels, soap
  • Bathrooms include a shower and are communal suite style
  • Within walking distance of the conference venue (Claremont Colleges Campus)
  • CMC Address: 742 North Amherst Avenue, Claremont, CA  91711-6430

General information about accommodations

Welcome to Claremont!

Claremont is a college town on the eastern border of Los Angeles County, California, United States, 32.5 miles east of downtown Los Angeles, at the base of the San Gabriel Mountains. The population, as of the 2010 census, is just under 35,000. Claremont is known for its many educational institutions, its tree-lined streets, and its historic buildings. In July 2007, it was rated by CNN/Money magazine as the fifth best place to live in the United States, and was the highest rated place in California on the list. Due to its large number of trees and residents with doctoral degrees, it is sometimes referred to as “The City of Trees and PhD’s.”

Claremont, CA

Claremont, CA

The city is primarily residential, with a significant portion of its commercial activity revolving around “The Village,” a popular collection of street-front small stores, boutiques, art galleries, offices, and restaurants adjacent to and west of The Claremont Colleges. The Village was expanded in 2007, adding a multi-use development that includes a cinema, a boutique hotel, retail space, offices, and a parking structure on the site of an old citrus packing plant just west of Indian Hill Boulevard.  (“Claremont, California,” Wikipedia: The Free Encyclopedia).

The Claremont Colleges

The Claremont Colleges is a consortium of five undergraduate liberal arts colleges and two graduate institutions reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Claremont McKenna College, Harvey Mudd College, Pitzer College, Pomona College and Scripps College. The two graduate institutions include the Claremont Graduate University and the Keck Graduate Institute of Applied Life Sciences. Each has its own campus, its own students and faculty, and its own distinctive mission.

Claremont College Campus

The Claremont Colleges Campus

The seven independent institutions on adjoining campuses offer rigorous curricula, small classes, distinguished professors, and personalized instruction in a vibrant residential college community that provides intensive interaction between students and faculty. Undergraduate students may choose from approximately 2,000 courses offered each year across the colleges. With 6,900 students and 3,600 faculty and staff, located on more than 560 acres of land, the consortium generates an endless variety of intellectual, cultural, and social activities.  (“The Claremont Colleges,” Claremont University Consortium).

Planning your visit

Daytime temperatures average in the high 80s to low 90s with low humidity while nights cool down to the mid to upper 60s. A sweater or jacket may be needed in air-conditioned meeting rooms. Workshop and Institute participants usually wear business casual clothing and find that relaxed, comfortable summer attire is appropriate for all of the sessions and meals. Casual clothing is acceptable for touring.

Things to do in and near Claremont

Disney combo promo

 

USETDA 2013 – Pre Conference Workshops

We are also pleased to offer intensive learning experiences through our pre-conference workshop series. Sessions include “Copyright and Authoring Issues for ETD Professionals”, offered by expert Gail Clement of Texas A&M University at a cost of $50, which includes a robust Copyright Resources primer of printed reference materials for each participant to take back to their institutions.  Concurrent pre-conference workshops “ETDs for Beginners” and “ETD Life Cycle Management” will also be offered free of charge.

Copyright and Authoring Issues for ETD Professionals

Gail ClementPresented by Gail Clement, Outreach Librarian and Associate Professor, Digital Services & Scholarly Communication, University Libraries, Texas A&M University

This highly interactive workshop focuses on the copyright and authoring issues encountered by stakeholders in the ETD submission, management and publication process. Building on copyright essentials such as copyright ownership and inclusion of third party works in the ETD (which were covered in the USETDA 2012 pre conference session, this program will consider additional questions such as ownership of copyright in multi-authored articles produced by the ETD author and inclusion of previously published articles in the ETD submission.   A case study approach will provide the opportunity to consider and question issues such as negotiating with publishers and the ethics of authorship in multi-authored works.

ETDs for Beginners

HagenPresented by John H. Hagen, Scholarly Communications Consultant, Renaissance Scholarly Communications

The successful implementation of electronic thesis and dissertation programs on campus can at first, seem to be a daunting task. This United States Electronic Thesis and Dissertation Association primer will prove extremely helpful in assisting you through this process. Armed with a team of experts, the “ETDs for Beginners” session will introduce you to concepts such as the myriad of free resources available through the USETDA AND NDLTD. Topics will include ETD implementation and political strategies, discussion of various models of homegrown ETD systems versus pre-packaged open source and commercial repository systems, ETD office automation strategies, the role of University libraries and graduate school in ETD program implementation and archiving, intellectual property issues as well as explore the usefulness of and approaches to consortia and networking to build ETD programs. This 3-hour workshop is open to rookies as well as veterans who would like a refresher on latest basic ETD concepts and resources. Get more out of attending the USETDA Conference by attending this free session.

ETD Life Cycle Management

Matt SchultzPresented by Matthew Schultz, Program Manager, Educopia Institute

This is a first-of-its-kind opportunity for ETD stakeholders and professionals (both new and advanced) to benefit from the latest research and development regarding the full lifecycle management of ETDs. The outcomes from this workshop will include comprehensive awareness-raising of the full range of activities required for the curation and preservation of ETDs, an introduction to various modular curation tools for ETD programs, as well as a rich opportunity to make rewarding connections with other ETD stakeholders and professionals through focused interactions and discussion. This research and workshop is supported by a 2011-2013 Institute of Museum and Library Services (IMLS) grant.

The workshop will include two Sessions:

Session 1: Overview of ETD curation practices

Topics covered will be based on the project’s Guidance Documents for the Lifecycle Management of ETDs, including:

  • Access Levels & Embargoes
  • Copyright Issues & Fair Use
  • Complex ETD Formats
  • Metadata for ETDs
  • ETD Program Options
  • ETD Program Implementations
  • ETD Program Costs
  • ETD Usage Metrics

Session 2: Overview of ETD curation tools

Attendees will also have the opportunity to learn about a number of modular curation tools that have been investigated and enhanced during this research project and discover ways that they can begin implementing and using them in their local ETD programs.

Both of these Overview Sessions will include ample opportunity for attendees to pose follow-up questions of interest from their local ETD program perspectives, as well as respond to targeted questions for feedback.

The University of North Texas Libraries, together with the Networked Digital Library of Theses and Dissertations, the Educopia Institute/MetaArchive Cooperative, and the libraries of Virginia Tech, Rice University, Boston College, Indiana State University, Pennsylvania State University, and University of Arizona are pleased to be able to offer this USetdA 2013 pre-conference workshop.

 

USETDA 2013 – Registration Information

Please review the following information before registering. You will find our Registration Checklist and Rates Chart listed below.

Early Bird registration will be available January 21, 2013 through May 31, 2013 at the rate of $149 for new/renewing members or $169 for non-members. Late registration (at higher cost) will remain open from June 1 through conference time with on-site registration option also available, however, advanced registration by June 30th is encouraged.  To register visit our registration Web page.

Membership: Institutions and individuals new to USETDA may join while registering for the conference at a 50% membership discount during our introductory offer (member discounted registration rates will apply). Institutional membership provides discount registration rate to all persons at the member institution. Complete information is available on our membership Web page.

Conference Workshops: We are also pleased to offer intensive learning experiences through our pre-conference workshop series. For complete descriptions visit the pre-conference workshops Web page.


Registration Checklist

1. Check the status of your USETDA membership for registration discount eligibility

2. Review the USETDA Conference Rates Chart (below) to confirm applicable fees

3. Complete the Online Registration Form and pay fees

  • Reserve and pay for Claremont residence hall lodging – if applicable – 3 nights for a total of $150 (arrive July 23; check out July 26 – morning) 
  • Additional residence hall information is available on the Lodging Web page

4. Reserve your Hotel Lodging - if applicable (discount conference rate at Doubletree of $115 per night)  - hotel reservation and payment is separate from the above registration process.

USETDA Conference Registration and Membership Rates Chart

Conference Registration Options

Rate

 

Institutional

Individual

Member/Non-Member Registration Rates 

 

 

Early-bird member  discount registration only – through May 31*

$149

Early-bird non-member registration only – through May 31

$169

 

 

 

Membership Dues Rates

 

 

*New USETDA membership dues

$50

$25

*Renewed USETDA membership dues

$100

$50

 
Early Registration & Membership Rates
*Early discount registration plus discounted new USETDA membership dues  – through May 31

$199

$174

*Early discount registration plus renewed USETDA membership dues  – through May 31

$249

$199

 
Late Registration Rates
Late member registration only:  after May 31

$199

Late non-member registration only:  after May 31

$219

*Late discount registration plus USETDA new membership dues: after May 31

$249

$224

*Late discount registration plus renewed USETDA membership dues: after May 31

$299

$249

 
Pre-Conference Workshop Options
Copyright and Authoring Issues for ETD Professionals Pre-Conference Workshop

$50

ETDs for Beginners Pre-Conference Workshop

$0

ETD Life Cycle Management Pre-Conference Workshop

$0

 
Other Fees
Welcome Reception Guest (only if bringing guest)

$25


Registration Resources

 

USETDA 2013 Sponsors

A special thanks goes to the sponsors of the USETDA 2013 Conference for making
this event possible!

Platinum

Gold

aries_systems_logo_4c

U Florida GS Logo

VT_marn_she_invnt_1.5cmyk copy

Silver

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Bronze

Renaissance Scholarly Communications Logo Vertical orange background square 450x450 2

 

Sponsor Advertisements

ProQuest - USETDA 2013 ad

 USETDA Half-Page Ad_5Hx7.5W - Aries Systems

 

2013 USetdA Ad - TAMU

 

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VT Ad

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USETDA 2013 Conference Sponsorship Opportunities 

USETDA 2013 logo

The United States Electronic Thesis and Dissertation Association (USETDA) has announced its 3rd annual conference Waves of Change: Oceans of Opportunity to be held July 24-26, 2013, in Claremont, California. USETDA 2013 is for professionals from graduate schools, libraries, academic computing and anyone else working with electronic theses and dissertations. Our goal is to offer relevant, practice-oriented content to support ETD professionals, advance ETD operations and efficiencies, and encourage the formation of state-wide ETD associations in the United States.

 Sponsorship Options

The USETDA offers a variety of conference sponsorship options to help support our mission as well as to promote your brands, products and services. You will find the USETDA 2013 Conference Sponsorship options and contract links listed below. Please take a few moments to consider which level of support you could offer and the benefits we provide.  Responses to this sponsorship invitation should be sent no later than May 20, 2013.

USETDA 2013 Conference Sponsorship Options

 Platinum Sponsor $5,000

  • Logo depicted on the front cover of the Conference program
  • Mention in all conference literature as a Major sponsor
  • Logo displayed on the homepage of USETDA 2013 Web site*
  • One full-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 10 inches high)
  • Three free complimentary conference registrations for representatives
  • Full-table display in the conference exhibition area
  • Speaking opportunity during plenary session (20 minutes)
  • Welcome address at a conference reception
  • Opportunity to include leaflets in conference delegate packs

 Gold Sponsor $2,000 (vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Associated Sponsor
  • Logo displayed on USETDA Web site*
  • Half-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 5 inches high)
  • Full-table display in the conference exhibition area
  • Speaking opportunity during breakout sessions (60 minutes)
  • Two free complimentary conference registration for representatives
  • Opportunity to include leaflets in conference delegate packs

 Gold Sponsor $2,000 (university / non-vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Associated Sponsor
  • Logo displayed on USETDA Web site*
  • Half-page color advertisement in the Conference Program (camera ready, 7.5 inches wide by 5 inches high)
  • Speaking opportunity during plenary session (10 minutes)
  • Two free complimentary conference registration for representatives
  • Opportunity to include leaflets in conference delegate packs

 Silver Sponsor $1,000 (vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Half-table display in the conference exhibition area
  • Speaking opportunity during vendor breakout session (10 minutes)
  • One free complimentary conference registration for a representative

 Silver Sponsor $1,000 (university / non-vendor)

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)
  • Speaking opportunity during plenary session (5 minutes)
  • One free complimentary conference registration for a representative

 Bronze Sponsor $750

  • Logo depicted in the Conference program
  • Mention in all Conference literature as an Affiliated Sponsor
  • Logo displayed on USETDA Conference Web site*
  • Quarter-page color advertisement in the Conference Program (camera ready, 3.75 inches wide by 5 inches high)

*Indicates the website will stay online after the event.

USETDA is a national non-profit charitable organization, founded in 2009.

About USETDA 2013 - Waves of Change: Oceans of Opportunity

Waves of Change: Oceans of Opportunity is the national conference for ETD professionals from all areas: graduate schools, libraries, and information technology specialists. Our focus is on relevant and current issues with an emphasis on sharing practice-based resources from around the U.S. We anticipate at least 150 people will attend, with most constituents being from the United States. In 2012, we had just over 100 participants attend and had several corporate and non-profit sponsors, including colleges and universities, institutional repository and archival system providers, digital technology applications companies, bookbinders and other library related services.  Part of the conference is the ETD Technology Fair, where vendors can set up exhibits and interact with our audience.  Additionally there are opportunities to participate in the conference during plenary and breakout sessions as well as through advertising and distribution of your promotional materials at the venue and online.   We offer a variety of accommodations to suit your promotional needs. Waves of Change will be held at the Claremont Colleges in beautiful Claremont, California.

USETDA 2013 presentation topics will include:

  • Services and outreach to enhance ETD development
  • Supporting ETDs with Library services and information instruction
  • ETDs and Ethics, Security & Quality
  • Centralized and Decentralized submission processes
  • Intellectual Property, Copyright, Patents  and Tech Transfer
  • Developing and implementing ETD Policies and Procedures
  • ETD Innovation and Exploration
  • File-types  and Formatting, including issues surrounding  non-traditional formats
  • Publishing, Research and Data curation
  • Nuts and bolts of ETD management  including  case studies of workflow and ingest models
  • Retroactive digitization and ETD migration/harvesting
  • Undergraduate and other student scholarship

Waves of Change: Oceans of Opportunity is a fantastic venue for you to reach out to your constituents. Please consider showing your support by sponsoring this important event.

Contact Persons:

John H. Hagen, Executive Officer and Angela McCutcheon, Ex Officio Officer

Questions? Contact John Hagen at john.hagen@renaissance-scholar.com or call (304) 241-4677.

 Sponsorship Contract and Payment:

  • For sponsorship levels with 2 or more complimentary registrations, the organization’s lead representative planning to attend the conference should register under the appropriate sponsorship option; subsequent representatives should register under the “Complimentary Registration (Invited Speakers/Sponsor Guests)” option.